a. These General Terms of Business shall apply to contracts between the
Translator and her Clients, unless otherwise agreed or inalienably required
b. The Client's General Terms and Conditions shall only be binding for the
Translator if she has expressly acknowledged them.
a. As soon as the Client has transmitted the documents to be translated
to the Translator by Email, fax, post, disc or CD and the Translator has
acknowledged receipt, a binding contract between Client and Translator shall
exist. This shall not apply to documents which are sent to the Translator
for the purposes of a quotation.
b. The Translator shall not be liable for delays or faulty execution arising
from unclear, incorrect or incomplete placement of commission or information
or documents not made available in time.
c. The Translator shall treat the documents and materials entrusted to her
with utmost care. She shall not be liable for damages to or loss of these
documents and materials unless they are a result of gross negligence or
a. The translation shall be executed diligently in accordance with the principles
of professional conduct. The Client shall receive the translation in the
form and on the date agreed upon.
b. Graphic and formatting work is not included in the translation work and
shall be commissioned by the Client separately and expressly.
4. Completion times and dates
a. Completion times and dates shall be agreed at the time of commission
and are binding. Delivery shall be deemed to have been made at the time
the translation was verifiably sent to the Client.
b. The Translator shall not be in delay if the work cannot be completed
following an event beyond her control. If a deadline cannot be met due to
force majeure, both Client and Translator shall be entitled to withdraw
from the contract. In this case, all rights and claims beyond that, including
but not limited to claims to damages, shall be excluded. The Translator
shall notify the Client about such circumstances as soon as possible.
c. Force majeure shall be strikes, lockouts, industrial disputes, civil
unrest, natural disasters, acts of war, terrorism, local electricity failures,
irreversible breakdown of computer and telecommunication technology, accidents,
diseases or any other impedimental situation not resulting from intentional
or negligent behaviour of the Translator, which make it impossible to complete
the translation within the agreed time and to the agreed standard.
5. Client's duty of cooperation and clarification
a. The Client shall inform the Translator about the intended use of and
special requirements for the translation (translation on data carriers,
number of copies, publication, layout, etc.) in time, but no later than
at the time of placing the commission. If the translation is to go press,
the Client shall provide the Translator with a proof of the text.
b. Should the Client use the translation for a purpose other than specified,
the Client shall first obtain confirmation from the Translator that the
work is suitable for the new purpose. The Translator shall accept no liability
where a translation is used for a purpose other than that for which it was
originally supplied and reserves the right to make a further charge for
any amendments necessitated by the use of a translation for a new purpose.
If a translation is in any way amended or altered without the written permission
of the Translator, she shall not be in any way liable for amendments made
or their consequences.
c. Information and documents necessary for the translation (Client's glossaries,
pictures, drawings, tables, abbreviations, etc.) shall be provided by the
Client without any further requests and in time, but no later than at the
time of placing the commission.
d. The Translator shall not be held responsible for faults arising from
a failure to comply with these duties.
e. The Translator shall also not be held responsible for faults arising
from badly legible, illegible, faulty or incomplete source documents.
6. Removal of defects
a. The Translator reserves the right to the removal of defects. The Client
shall be entitled to claim removal of possible, objectively existing faults
in the translation. The claim to removal of defects shall be made by the
Client in writing, giving the exact nature of the fault(s), no later than
ten working days after receipt of the translation. The Translator shall
be given a reasonable deadline for amending the fault(s). If the claim to
removal of defects has not been reported within ten working days after receipt
of the translation, the claim for removal of defects shall lapse; possible
fault(s) noticed and reported by the Client after that shall be the Client's
b. In case the amendment or substitute translation is not satisfactory,
the Client shall have the right to a price reduction or revocation. Claims
in excess of this, including but not limited to claims for damages because
of non-compliance, shall be excluded. Liability shall be limited to the
value of the commission in question.
a. The translator shall be liable for gross negligence and intent. Liability
for slight negligence shall only apply if duties essential for the contract
have been breached.
b. In any case liability shall be limited to the total amount of the invoice
made out by the Translator for the commission in question.
a. An estimate shall not be considered contractually binding, but given
for guidance or information only.
b. No fixed quotation shall be given by the Translator until she has seen
all the source material and has received firm instruction from the Client.
A binding quotation once given after the Translator has seen all the source
material shall remain valid for a period of 10 days from the date on which
it was given, after which time it may be subject to revision. The compensation
agreed upon shall be due 14 days after delivery of the translation, without
any deductions, by bank transfer, banker's cheque or in cash and payable
in Euro (or in GBP where stipulated). The amount shall be calculated on
the basis of the price per word or standard line of the source text. A standard
line consists of 55 keystrokes including spaces. If agreed in advance the
amount can also be calculated on the basis of an hourly fee or per line
of the target text. Prices shall be quoted in Euros (or in GBP where stipulated)
and exclusive of VAT. With reference to the small trader ruling VAT may
not always be applicable. Otherwise VAT is levied at the rate of 19% on
invoices payable by Clients resident in Germany. VAT may not be applicable
on invoices payable by Clients resident outside Germany.
c. In addition to the compensation agreed upon the Translator shall be reimbursed
for all expenses actually incurred and agreed with the Client in advance.
If the translation work is substantial the Translator may ask for an advance
which is objectively necessary for the execution of the work. If justified,
the Translator may make delivery of her translation dependent on the prior
payment of her fees in full. Where a translation project spans a longer
period of time, part payment may be agreed.
d. If the Client fails to make payment on the due date specified on the
invoice (normally, 30 days after delivery of the text to be translated or
the delivery of the service requested) the Translator will, without prejudice
to any other right or title, be entitled to add delay interest at the rate
of 5% above the German base rate valid at the time the payment is due until
such time as full payment plus interest charged is effected by the Client.
Payments outstanding for more than 4 weeks, will result in a surcharge of
10%, those outstanding for more than 8 weeks in one of 20%.
e. For language tuition lessons that have not been cancelled at least 24
hours prior to the lesson, the full fee is payable.
Before completion of the translation work the Client can only cancel the
commission for important reasons. The cancellation shall only be valid if
the Translator has been informed in writing. In this case the Translator
is entitled to damages for lost profit on the amount of the value of the
10. Retention of title and copyright
a. The translation shall remain property of the Translator until full payment
has been received. The Client shall have no right of use before that.
b. The Translator shall reserve her copyright to the translation.
c. If the source language text is copyright, the Translator shall presume
that the Client has either obtained translation rights or will be using
the translation only for private purposes.
d. The Client shall hold the Translator immune to any claim for infringement
of copyright and/or translation rights and also from any legal action which
may arise from the contents of the original.
e. The Client shall undertake to keep the Translator immune to any legal
action including defamation which may arise as a result of the content of
the original source material or its translation.
The Translator shall treat all facts and information that come to her knowledge
in connection with her work for the Client with complete confidentiality.
This shall also apply to texts and documents sent to the Translator for
the purposes of an estimate, which she does not, however, translate for
a. The commission and all claims arising therefrom shall be interpreted
in accordance with German law. Place of jurisdiction shall be Freiburg.
b. Should any provision be invalid or unenforceable in whole or in part,
the validity of all other provisions of these General Terms of Business
shall not be affected. In such a case the parties agree to replace the invalid
and/or unenforceable provision by a valid and/or enforceable provision as
close as possible to the spirit and purpose of the provision to be replaced..